ICT Code of Practice – Guest Users
This policy applies to all users of the Emmaus College Guest Network.
The use of ICT resources is essential to Catholic Education’s mission of providing outstanding quality education. In support of this objective, Catholic Education provides Guests with access to ICT resources. In order to ensure the integrity, security and availability of ICT resources; Guests must ensure that ICT is used only in a professional and responsible manner. The intention of this Code of Practice is to promote good decision making and encourage responsible use of ICT.
This ICT Code of Practice is intended to operate within, and be consistent with, existing Local, State and Commonwealth Law and Diocesan and school policies. It is intended to encourage responsible action, reduce risk attached to the use of ICT resources and to protect privacy. Sanctions will be enforced if you act irresponsibly and disregard your obligations to other users, or to Catholic Education as the provider of ICT resources. Inappropriate use of resources provided by Catholic Education may also result in warnings, suspension, legal action, or other disciplinary action.
The following words are commonly used within this Code of Practice and are defined as follows to assist you in reading this document:
A. “Staff” means persons employed by Catholic Education. This includes persons employed on a full-time, part-time, temporary, permanent, contractual, casual basis or through an agency. This term also includes volunteers, student teachers and any other adults who in the course of their duties, have access to school or office owned or administered ICT in schools, the Diocesan Catholic Education Office (DCEO) and any associated work sites.
B. “Information and Communication Technologies” (ICT) means any electronic devices or services which allow users to record, send or receive information, in audio, text, image or video form. These devices or services may include but are not restricted to standalone and networked: i. computer systems and related applications such as email and internet;
ii. social media;
iii. mobile devices;
iv. communication equipment;
v. output devices such as printers;
vi. imaging tools such as video or still cameras;
vii. audio tools such as audio recording devices;
viii. software applications and externally provided electronic services
C. “Social media” means websites and applications and any other service or device which enable a user to create and share content or to participate in social networking. This includes but is not limited to Facebook, LinkedIn, Instagram, Snapchat, Pinterest, Omegle, Twitter, blogs, forums, discussion boards, chat rooms, Wikis and YouTube.
D. “Catholic Education” means The Roman Catholic Trust Corporation for the Diocese of Rockhampton trading as Catholic Education Rockhampton. Catholic Education includes the Diocesan Catholic Education Office (DCEO), its associated work sites and Catholic systemic schools in the Diocese of Rockhampton;
E. “Personal information” as defined by the Privacy Act 1988 is information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether true or not, and whether recorded in a material form or not. This includes photographs, video and audio recordings, report card comments, contact information etc.
5.1 Authorised access
A. Use and access to ICT resources is provisioned conditionally.
B. Responsibility and accountability for ICT security is the shared responsibility of all users. You will be held responsible for all activities which originate from your device. It is your responsibility to ensure that your passwords, accounts, software and data are adequately secured.
A. Each Guest user is responsible for ensuring that they are familiar with these terms and conditions and any other rules governing the use of ICT in each school or DCEO.
A. Enforcement of this Code of Practice will be the responsibility of:
i. Within each school; the Principal.
ii. Within each region; the Assistant Director Schools for the region.
iii. Within the Diocesan Catholic Education Office; the Director.
B. This policy is maintained and reviewed by the leadership team.
C. Guidance on the application of this policy or breaches of this Policy can be sought from the person you are visiting.
A. The use of Catholic Education ICT resources is monitored, recorded and audited.
B. Electronic filters and monitoring systems may additionally report any unacceptable or unauthorised uses to authorised personnel within Catholic Education for attention.
C. Emails and other forms of communications should be considered insecure as they are difficult to destroy. Content may be retransmitted and accessed beyond the original intended recipients or purpose.
6.1 Acceptable Uses
A. Use of ICT resources is acceptable and encouraged where the use:
i. Is lawful;
ii. Is for the purpose of fulfilling an employment obligation such as:
Administrative functions; or
Furthering the educational objectives of Catholic Education.
iii. Supports the goals and objectives of Catholic Education.
iv. Is not an unacceptable use;
v. Does not breach other parts of this Code of Practice or other School or Diocesan policies or Codes of Practice;
vi. Does not adversely impact on employment performance;
6.2 Unacceptable Uses
The following are unacceptable uses of ICT:
B. Any use in breach of Diocesan or school policies, codes of conduct or procedures.
C. Any use with a direct or indirect purpose to discriminate, vilify, defame, harass, defame or bully.
D. Any attempts to intentionally injure the reputation of or cause embarrassment to Catholic Education.
E. Any illegal use.
F. Posting information that could cause damage or a danger of disruption of normal working and study conditions within Catholic Education.
G. Attempts to access or disseminate material or use language which is illegal, profane, obscene, threatening or inflammatory including material containing illegal acts, gambling, unlawful discrimination towards others, violence, hate, horror or pornography.
H. Any use of Catholic Education ICT for the conduct of business other than official Catholic Education business.
I. Engaging in inappropriate activities, including, but not restricted to “spamming” (sending an annoying or unnecessary message to a large number of people), “hacking” (attempting unauthorised access to a computer system), disseminating chain emails, inappropriate or offensive emails.
J. Use of ICT in such a way as to impede the access or efficiency of other users.
K. Communicating information concerning any password, identifying code or other confidential information, except in relation to legitimate work related duties.
L. Accessing, handling or using personal information or sensitive information (see definitions section of this Code for more information about what is classed as personal information and sensitive information) for a purpose other than that for which the information was collected.
M. Excessive personal use of ICT resources including excessive printing or excessive personal internet use.
N. Use of ICT resources with a fraudulent purpose. For example, emailing views or opinions in your employment capacity without actually being authorised to express those views or opinions on behalf of Catholic Education.
O. The use of school or Catholic Education intellectual property, trademarks, copyright images and logos for any use other than for that which is approved by the School or Catholic Education.
7.1 Copyright, Plagiarism and Intellectual Property
A. Guests must not use ICT resources to infringe the intellectual property rights belonging to Catholic Education or other parties;
As a general rule, Guests should not use intellectual property belonging to another person or entity unless the Guest has obtained the express consent of that person or entity or unless in accordance with an exception listed under the Copyright Act 1968 (Cth).
7.2 Legal Status of Information in ICT
A. All information stored in and transmitted on ICT must not be used contrary to the law, including anti-discrimination, privacy, child protection, defamation, bullying and sexual harassment legislation.
B. Electronically stored and transmitted documents (which include email, audio, image and video files) on DCEO ICT devices are “discoverable documents” and may be subpoenaed in relation to Court proceedings and may be required to be disclosed.
7.3 Minimising Risk – ICT use
A. Catholic Education ICT access is electronically filtered with an end to block prohibited, obscene or illegal materials. Breaches of this filter, whether accidental or deliberate, should be immediately reported to your supervisor and then to ICT management.
8. Supporting Instruments
The following instruments were considered in the drafting of this document and should be considered at each review:
CCI Factsheet: Developing and Internet Usage Policy
Privacy Act 1988 (Cth)
Right to Information Act 2009 (Qld)
Information Privacy Act 2009 (Qld)
Copyright Act 1968 (Cth)
Anti-Discrimination Act 1991 (Qld)
Diocesan Grievance Procedures Policy
Social Media Framework Nov 2013 – Joint Working Party of QCEC and IEUAQNT